Privacy Policy

Last updated: August 2026

This policy explains what personal data Emerging Scholars Council collects, why, who can see it, how long we keep it, and what rights you have. It forms part of our Terms of Service.

1. Who Is Responsible for Your Data

Emerging Scholars Council is the controller of your personal data. ESC is a sole proprietorship registered in India under Udyam Registration Number UDYAM-HR-08-0060567, with its place of business at Delhi, India. Its sole proprietor is Mr. Rajinder Singh.

For any privacy question or request, email info@emergingscholarscouncil.com.

2. What We Collect

Enquiry details — your name, email address, phone or WhatsApp number, country, field of study and the content of your message.
Booking details — when you book a discovery call, the name, email and any notes you enter into our scheduling tool.
Application materials — where you enrol in mentorship: your CV, academic transcripts, degree certificates, statement of purpose, research proposal, reference letters, publication list and test scores.
Correspondence — emails, WhatsApp messages and session notes.
Payment references — the invoice number and confirmation of payment. We do not receive or store your card details or bank credentials; UPI payments are handled entirely by your own bank.
Website usage data — see clause 7.

3. Why We Use It, and On What Basis

To deliver mentorship you have enrolled in — necessary to perform our contract with you.
To answer your enquiry or hold a discovery call — at your request, before any contract exists.
To send you our newsletter and free resources — with your consent, which you can withdraw at any time.
To keep financial and business records — to comply with our legal obligations in India.
To understand how our website is used — see clause 7.

We do not use your data to make automated decisions about you, and we do not profile you.

4. Who Can See Your Data

Your data is held in Emerging Scholars Council’s Google Workspace account, which is administered by Dr. Deepak Malik.

Where a mentor is assigned to you, that mentor is given access to the materials necessary to advise you — typically your CV, transcripts and draft application documents. All ESC mentors have agreed to confidentiality, data-handling and code-of-conduct terms before receiving any student information.

We use the following service providers, who process data on our behalf: Google Workspace (email and document storage), Sender.net (newsletter delivery), Cal.com (call scheduling), Netlify (website hosting), Supabase (the PhD position board, which holds no student data), Google Analytics and Microsoft Clarity (website analytics).

We do not sell your personal data, and we do not share it for advertising purposes or with any third party outside Emerging Scholars Council and the providers listed above.

5. Where Your Data Is Held

Your data is stored on our service providers’ infrastructure, which is located outside India, and our mentors are based in nine countries across Europe, the UK, Australia, Canada and India. Your data may therefore be accessed from a country other than your own.

Where personal data of EEA or UK residents is transferred internationally, we rely on the standard contractual clauses and equivalent safeguards operated by our service providers.

6. How Long We Keep It

We keep student records, including application materials, for at least five years after your programme ends. This allows us to answer later questions, provide references, and meet our record-keeping obligations.

Enquiries that do not lead to enrolment are kept for up to two years. Newsletter data is kept until you unsubscribe.

You may ask us to delete your data earlier — see clause 10.

7. Cookies and Website Analytics

We use two analytics tools: Google Analytics 4, which tells us which pages are visited and how people arrive, and Microsoft Clarity, which produces anonymised heatmaps and interaction recordings so we can see where the site is confusing. Text entered into form fields is masked and is never uploaded.

If you are visiting from Europe, neither tool loads until you accept. You will see a short banner on your first visit; nothing is stored on your device and no data is sent until you choose. If you decline, the site works exactly as normal.

Outside Europe, these tools load by default, in line with local law.

You can change your choice at any time by clicking reopen analytics choice.

We do not use advertising cookies, retargeting pixels, or any social media tracking.

8. Marketing Emails

We send our newsletter and free resources only to people who have asked for them. Every email contains an unsubscribe link, and unsubscribing takes effect immediately.

9. Photographs, Names and Admission Outcomes

We publish student names, photographs and admission outcomes on our website and social media only where the student has given written consent. You can withdraw that consent at any time by emailing us, and we will remove the material.

10. Your Rights

You can ask us to: give you a copy of the data we hold about you; correct anything inaccurate; delete your data; restrict or object to how we use it; provide it in a portable format; or withdraw a consent you previously gave.

Email info@emergingscholarscouncil.com and we will respond within 30 days. There is no charge.

If you are in the EEA or UK and you believe we have handled your data improperly, you also have the right to complain to your national data protection authority.

11. Security

Student data is held in access-controlled accounts protected by two-factor authentication, and is shared with mentors on a need-to-know basis only. No system is perfectly secure, but we take reasonable steps to protect your information and we will tell you promptly if a breach affects you.

12. Children

Our services are aimed at graduate and postgraduate applicants. We do not knowingly collect data from anyone under 16. If you believe we have, please contact us and we will delete it.

13. Changes to This Policy

We may update this policy from time to time. The date at the top of this page shows when it was last changed. If a change materially affects how we use your data, we will tell you directly.

14. Contact

Emerging Scholars Council, Delhi, India · info@emergingscholarscouncil.com